Australian Fundraising Ideas Blog

Learn the secrets to holding a fun and profitable fundraiser from Mr Fundraising himself, Billy G - and others who have made fundraising work for their school or organisation!

School Run 4 Fun Fundraiser

Whether you want to end 2015 with a bang or have a fruitful New Year, your school can definitely benefit from School Run 4 Fun Fundraiser. Your students are surely going to love the surprises that Run 4 Fun school fundraiser provides. It has extensive prize incentive program that will bring excitement to students. Those who are searching for a comprehensive fundraiser can rely on the School Run 4 Fun fundraiser because it provides schools an opportunity to use the fundraiser in conjunction with an event at their school including walk-a-thon, lap-a-thon and Cross Country. The best thing about this fundraiser is that all fundraising materials are supplied. This is to ensure that the fundraising drive will be successful and profitable. As a result setting up everything will be a breeze. You will also love the fact that you can obtain the highest profit of 70%. When it comes to the student incentive prizes, the participants will sure look forward to this event and students will be highly motivated. You are not only increasing the funds but also doing more for your school. There are over 70 prizes and students can raise over $500 due to the incentive prizes in store for them. Students who raise at least $10 get to receive a prize. You can also encourage student involvement in this fundraiser because you and your students do most of the work that this program entails. The fundraising materials and incentive prizes that are supplied are of high value so you can maximise the funds with this program. Early booking also entitles you of bonuses and major promotions. Your families will also have a chance to win a seven night holiday to Bali. There are also $5000 draw for schools using ONLINE fundraising and $5000 draw for schools running the fundraiser. If you are shying away from other fun run program because of the cost, School Run 4 Fun will give you a better and affordable option. Aside from giving you more benefits, you will also have the highest profit. Check out the video for an overview of Run 4 Fun Fundraiser.

Key Roles Of Teachers In School Fundraising

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School fundraising will never be made possible without the teachers' active participation. Like students, they need to be passionate about the roles they play for fundraising to be successful. In fact, teachers, along with parents are considered the front liners of a school fundraising campaign. With plenty of responsiblities on their plate, spearheading a fundraising program may take a backseat. When teachers don't project compassion towards fundraising, students will also feel the same. Teachers should lead by example and demonstrate genuine interest in the campaign for results to be evident. 

Get Teachers To Actively Participate In Fundraising

Provide Ample Fundraising Materials 

The most frustrating part of starting a fundraising program is having a limited access to the essentail fundraising materials. It can be due to a numbef or reasons: lack of coordination from other officers, tight budget etc. Regardless of the reasons, you need to make a conscious effort to provide materials that your teachers need. 

Reward their hard work

Rewarding teachers need not be monetary. You just need to let them know that you highly appreciate their efforts. There are many ways you can give rewards to teachers to keep them motivated in getting students to join the fundraising campaign.  

Determine their strengths

The teachers can be budding fundraisers, waiting for the perfect timing. For you to raise motivated and happy fundraisers out of teachers, you need to recognize their strengths. Find out what they love doing. If fundraising becomes an obligation and they are not passionate about helping others, getting students to take the lead from teachers may be impossible. Once you determine the teacher's strength, you need to motivate them to bring out these strengths. 

Be sensitive of their needs

Make teachers feel they are part of the project and not just a tool you utilize to make your fundraising program possible. You should also be very sensitive of their needs and you will only know this if you are open to suggestions. Ask for feedback from them and allow them to voice out their opinions regarding your organization.

Make sure they know their role in your organization

Teachers are going to lead students, but being completely unaware of the role they play will make them defeat their own purpose. Make sure they don't assume vague roles. Their responsibility must be explained thoroughly so they can determine if they have fulfilled their roles. If there is part of the role that seems unclear to them, you should encourage them to speak up so you can explain how they should fulfill the role. 

Thank them for their efforts

Leading a group of students is not easy as there are other responsibilities that teachers juggle. Without them, school fundraising will less likely be possible as they work hand in hand with parents and students. At the end of the day, they are still the ones students turn to for help and their obligations don't end in school. By thanking them, you show them that you appreciate and recognize their efforts. It's more than enough to lessen the burden. Teachers can be a great asset in your fundraising organization, if you know how to bring out the best in them. 

Winners of our major fundraising promotions

We are pleased to announce the winners of our fundraising product promotions for 2014:

$5,000 CASH PRIZE for organisations that ran our Billy G's Gourmet Cookie and Biscuit Dough or Crest Chocolates: WINNER - Murray Bridge South Primary School

WIN BACK THE COST OF YOUR RAFFLE for organisations that ran one of our raffle fundraisers: WINNER - Cudal Public School

$5,000 HART SPORT VOUCHER  for schools that ran our School Walk or Run Fun fundraiser: Geham State School

 

Congratulations to the organisations that have won and thank you to all the organisations that ran one or more of our fundraising program in 2014. We hope to have you back in 2015 with numerous upgrades to our fundraisers for 2015n and a new Bali Promotion.

Winner of our Family Holiday Fundraiser Promotion

Winners of our 2015 Family Holiday Promotion
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Each year we run a major family holiday promotion whereby families who support their organisation's fundraisers can go into a draw to win a family holiday at a much sought after destination and staying in high class accommodation. This promotion is offered with the goal of increasing participation from the families and supporters in the organisations that use our various fundraising programs.

We are very pleased to announce that this year's winner is the Hallet family from St Augustine's College (Kyabram). St. Augustine's College ran our always popular Gold Coast raffle fundraiser. Our sincere thank you go to the Hallets and other families that supported their organisation's fundraisers.

I hope there aren't too many fights within the family as they have the big decision of selecting from:
GOLD COAST - Staying at Sea World Resort & Water Park with entries to Sea World, Warner Bros. Movie World and Wet 'n' Wild Water Park. Also included is a $1,000 Virgin Australia voucher and $1,000 spending money.
HAMILTON ISLAND - Staying at the Reef Hotel, full breakfast daily, Kids Stay and Eat Free. Also included is a $1,500 Virgin Australia voucher and $1,000 spending money.
FIJI - Staying at the Sheraton Fiji Resort, full breakfast daily, Kids Play Free at the  Lai Lai Kids' Club, Kids Dining Discount meals. Also included is a $2,000 Virgin Australia voucher and $1,000 spending money.

Which holiday would you select?

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2015 Family Holiday Promotion - BALI
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Next year we will be offering the new Holiday Inn Bali Benoa Resort as the destination for the Family Holiday Promotion. Unlike other promotions, there are no black out periods, and the winners can use it over school holidays throughout the year. There is a $30 per night surcharge for the peak period of 25 December 2015 - 7 January 2016.

It is for seven (7) nights. Accommodation is in a Family Connecting Room consisting of two rooms: a King Room connecting with a Twin room for the children. The holiday is for two (2) adults and three (3) children.

Inclusions at the Resort include:
- full buffet breakfast for all
- free WiFi
- use of four (4) pools including a kid's pool
- Kids eat Free
- complimentary use of the Kid's Club

Also included is a $2,000 Virgin Australia voucher and $1,000 spending money.

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Australian Fundraising is a dedicated fundraising supply company. Our mission is to assist organisations run successful fundraisers when using our various fundraising programs and services.
Our fundraising programs include:
Billy G's Gourmet Cookie and Biscuit Dough
School Walk and Run for Fun
School Spell-a-thon
Five self-run Raffle Fundraisers
Crest Chocolates
Scratch & Support Fundraising Cards

Please don't hesitate to contact our office on 1300 133 022 if we can be of assistance or you can request a Fundraising Information Pack at our website.

 

Wishing you, your family and friends a very Merry Christmas and a Happy New Year.

 

 

Planning your fundraising ideas and running your fundraising plans!

Assistance with planning your fundraising ideas and running your fundraising plans!

Have you heard of the saying: You can have a million $ idea but unless you implement it successfully it is worthless.

Planning is essential for a successful fundraiser
If you're new to the role of fundraising coordinator, life will be much simpler when you adequately plan your fundraising events and programs through the various stages of setting them up, running and completing them. If you're an old hand at fundraising, I can assure you there's always something new you will find that will help you!

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What Australian Fundraising can do for you?
Australian Fundraising is a ONE STOP SHOP for fundraising coordinators. Over the last 15 years we have established our own collection of successful fundraising programs.

But just as importantly, we have developed and supply a range of knowledge, materials and services that substantially supports fundraising coordinators in their quest to run successful and profitable fundraisers in an easy and efficient manner. When you're successful, we're successful!

We can help you develop a strategy for various fundraising programs and events throughout the year or season. We take into account your budget, location, the size and type of your group and past successes and failures.

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Elements to Planning
You can easily download two free Fundraising Planning Guides at the Free Tools section on our website (see below). Without going into too much detail here, I set out some commentary on each of the planning elements. But there is nothing better than a bit of a chin wag with our team of friendly and helpful consultants. We're ready to talk to you on 1300 133 022.

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Setting goals for your budget
- What is your budget?
- What improvements do your group want to accomplish from the monies raised?
Selecting your fundraising products, services and events
- Do you have to pay up front?
- Do they take back unsold stock?
- What profit do you make? For instance, with Fun Run/Athon suppliers which company provides the highest % profit AND the most benefits? Do your research, don't take things on face value.
- Do they supply printed order forms?
- Do they provide incentive prizes?
- Do they supply an accounting, record keeping and order system?
- Do they supply promotional posters?
Planning the timing of your fundraising programs and events throughout the year
- Develop a calendar in conjunction with events at the school
- Some products work better in warmer months vs colder months
- Plan around your "staple" fundraisers such as Mother's and Father's Day stalls
- Don't run two fundraisers together and too close to each other
- Don't run too many fundraisers as your families will cease supporting you
- Don't run over the school holidays
Securing helpers to assist your fundraising co-ordinator
- Your coordinator can't do it all
- Secure helpers on the basis that they will assist for a particular fundraiser not all fundraisers unless they're prepared to do so
Setting up your fundraiser
- Work out your start date and where and when monies and orders are to be returned
- Don't give your parents too much time. They'll just sit on it!
- Plan quantities required based on your number of families
- Organise for the receipt of order/sponsorship brochures at least two weeks before you want to hand them out
- Print off your accompanying parent's letters two weeks hand out
Promoting the fundraiser to your families and supporters
- About a week before the start, send home a letter and enewsletter about the forthcoming fundraiser
- Attach an information letter with the order/sponsorship brochures advising the reason for the fundraiser, the products and program on offer, date and location of monies, prize incentive details
- Organise a kick-off session at a school parade
- Put up promotional posters throughout the school or club
- The information letters, enewsletters and parade must include a safety message
Maintaining excitement for the duration of the fundraiser
- Send home reminder letters and enewsletters during the fundraiser
- Remind students at subsequent parades
- Consider little prizes handed out on parade each week for various achievements
Implement sound accounting and money record keeping systems
- Have a second person assist in the collection of monies
- Ensure money is banked daily
- Use an easy to use tally program that records monies and orders received and which automatically produces your order for the supplier
- Because of privacy reasons, ensure the tally program you are provided with doesn't allow the retention of student's names by the supplier or third party. That's why at Australian Fundraising we don't put our Tally System up on our website for use by groups but instead provide groups with a System they place on their own computer
Thank your helpers and supporters
- Send home a letter and enewsletter thanking your families for supporting your fundraiser
- Shout your helpers to a luncheon as a thank you for their support and assistance. Or give them a bunch of flowers.

I trust the above is of some assistance. We are here to support you so please don't hesitate to contact us on 1300 133 022.

Download planning guides:
Fundraising Planning Guide. Click here
The Ultimate Australian Fundraising Planning Guide. Click here

You can view our products and services at our website. Click here
Our products include:
Billy G's Gourmet Cookie and Biscuit Dough. Click here
School Walk or Run For Fun Sponsorship Program. Click here
School Spell-a-thon Sponsorship Program. Click here
Six great raffles (Gold Coast, Hamilton Island, Bali, Fiji, Rydges Hotels and Resorts, New Zealand). Click here
Crest Chocolates

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Choosing Fundraising Ideas, Fundraising Programs and Events

Looking for fundraising ideas and programs for your school, child care centre, sporting club and community group?

There are so many options such as a cookie dough drive, fun runs, walk-a-thons, spell-a-thons, kick-a-thons, fancy dress day, sausage sizzle, movie night, chocolate drive, car boot sale, raffles, fetes and fairs, cent auction, plates, discos, trivia night, Mother's Day/Father's Day stalls and much more.

And with so many co-ordinators working and being time poor, in so many cases you need to use the services of an outside fundraising company that supply products and services and can assist you in setting up your fundraisers.

Don't do too much!
Before we get into too much detail, a word of caution: don't run too many fundraisers as you will alienate your parents and supporters and they will cease supporting your fundraisers? And also your co-ordinator will get burnt out. It is best to run a major fundraiser per term than 5-6 smaller fundraisers.

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We've been around since 1999
We're plugging our own products and services but at Australian Fundraising we've been in fundraising since 1999, have developed a range of highly successful fundraising programs, supply all of the materials and services you require to run a successful campaign and we're dedicated to the success of your fundraisers. We're a proud family owned and run business, not a multinational. With the support of our friendly and knowledgeable staff, we all do our best and work hard for your families.
Please click here to view our website.

 

No Money Up Front
I'm sure it will be refreshing for you to know that your group doesn't need to pay any money up front to commence our fundraisers if your group is a school, registered sporting club, child care centre or other approved groups.

I'll talk about budgets, setting targets, calendars, promoting your fundraisers in a further article.

FUNDRAISING PRODUCTS AND SERVICES

Raffles - a major fundraiser for schools, sporting clubs and charity groups, and also ideal for school fetes 
Why not go back to basics and run a raffle? But not just any raffle, a major one with a much sought after holiday destination with the winners staying in top class accommodation! And where all of the personalised raffle tickets, holiday prize, promotional posters and ticket tally systems are provided!

There are several raffle choices: Sea World Resort & Water Park on the Gold Coast including theme park entries, Reef Hotel on Hamilton Island, Sheraton Fiji, Holiday Inn Benoa in Bali, Rydges Hotels and Resorts in Australia and New Zealand. Inclusions can include free daily buffet breakfast and Kids Eat & Stay Free where applicable.

Work out your start and end dates, the date and location for your draw and we set it all up for you!

Click here to go to our raffle page and then to the raffle that you are interested in.


Billy G's Gourmet Cookie and Biscuit Dough
There are certain products that over the years have become well known fundraisers. Billy G's Cookie Dough is one of them.
Great for schools, child care centres, sporting clubs and community groups.
An AMBER PRODUCT.

Everybody loves Billy G's Gourmet Cookie and Biscuit Dough. That's my ugly face on the tub! It's our own recipe, made in Australia and I think it is the best tasting on the market, both here and in the USA. That's a pretty big call but it is a great tasting product.

There are 8 flavours including Choc Chunk, White Choc Macadamia, Gluten Free and the pooches of Australia are all in favour of our new Doggie Dough! You can store it in either your freezer or refrigerator and it can be refrozen.

It is an easy fundraiser being an order form drive and your families get their orders and payments up front from families and friends. We supply the order forms for your families and supporters, parent's letters promotional posters, prizes for your sellers and an easy to use order system that automatically produce your cookie dough order for us to supply to you.

Click here for the cookie dough page

Athons
These have been around for donkey years but funnily enough we come across so many schools that don't do them. Perhaps it's because they take so long to finalise when run as a cent/$ donation per lap or word and the kids have to go back to all of their sponsors after the event to collect their sponsorship $. And the co-ordinators have to source all of the incentive prizes.

We've made it a breeze to set-up and run an a-thon: our a-thon fundraising system includes the kids getting their sponsorship $ up front as a donation, we supply all of the sponsorship brochures and posters, an easy to use tally system and a very strong prize program with over 70 prizes on offer to the students.

You'll be so surprised how much money you will make as your profit can be as high as 70% with absolutely no other outlays for admin, prizes, brochures, freight. And when you also use online fundraising your profits will rise even further.


Fun Run/Walk-a-thon/Lap-a-thon

It is so easy to run our athon fundraiser as a school fun run when combined with your school's cross country. If this is not possible, schools and sporting clubs run a walk-a-thon/lap-a-thon around their oval and sporting clubs will also run a kick-a-thon or goal-a-thon.
Click here for the Fun Run page


Spell-a-thon

The Principal, teachers, parents and students will love this one. It is a fun fundraiser where the students will be motivated to learn their word lists, which in turn will help them with their reading.
Click here for the Spell-a-thon page

 

Support Materials

Because we've been around since 1999, we know what co-ordinators need to run a successful fundraiser with the least effort. As part of our commitment to an effortless fundraiser by your co-ordinator, we supply:
- tally systems
- promotional posters
- colour order forms and sponsorship brochures
- incentive prizes for your supporters
- parent's letters
- co-ordinator manuals

Please contact our office on 1300 133 022 for more information on how we can help you with your fundraising plans.

Cheers
Bill Gaydon

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There is no affiliation with My School Pty Ltd

2015 FUNDRAISING BONUSES FINISH SOON

Fundraising Ideas for 2015: Schools, childcare and kindy centres, sporting clubs and charity groups will receive special bonus prizes by registering their interest this year in running any one of our Australian Fundraising popular fundraising programs in 2015!

2015 Early Bonus Header

Time is running out for your group to register this year, run any of our fundraising programs in 2015 and receive a series of strong bonus prizes for each of our fundraising programs. The cut off date is 19 December 2014.

AFS_logo_150x78We're your friendly Australian family owned and run fundraising business, not a major multinational. We all work hard and do our best for your families. You can rest assure that if you pre-register this year but have to cancel when 2015 comes around, you're protected by our 100% Cancellation Guarantee where there won't be any penalties whatsoever.

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Billy G's Logo_500 (2)
Early Registration Bonus Prizes
TERM 1 (for orders over 104 tubs)
- FREE FREIGHT for deliveries to most locations up to the value of $150
Commence your fundraiser by 27 March with delivery by 24 April for the free freight, or
- 800 Glow Sticks, valued at $160, or
- 300 Motivational Wristbands, valued at $150.

TERMS 2, 3 and 4
- 500 Glow Sticks, valued at $100, or
- 200 Motivational Wristbands, valued at $100.

Our new doggie dough is so popular!
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My School Run for Fun Logo (2)
We can look you in the eye and say with all honesty that we provide schools with the most profitable school fun run/walk-a-thon/lap-a-thon fundraising program throughout Australia, together with the most benefits and inclusions. And now our early registration bonus prizes make our program even better for schools!

 

Early Registration Bonus Prizes
1. No Admin Fee (we never have to be honest)
2. 70% CLEAR CASH PROFIT
3. The largest and best selection of student prizes
4. Refreshing Berri Quelch Frozen Juice Sticks for all of your students (we deliver to your school)
5. Your student prizes will be pre-packed into class groups
6. Your highest fundraiser will receive a special reward prize
7. Highest fundraising class prize
8. Free freight/courier costs
9. Online fundraising with Everyday Hero
10. Student sponsorship brochures
11. Student participation certificates
12. Parent letters
13. Promotional posters
PLUS SPECIAL BONUS PRIZES:
14. 200 Motivational Wristbands, valued at $100, or
500 Glow Sticks, valued at $100, or
Spartan Ball Park, valued at $100.
PLUS MAJOR DRAW PRIZES:
15. $5,000 Cash Draw for using online fundraising
16. $5,000 Cash Draw for participating schools
17. Bali Holiday Family Draw Prize

The profit is based on your school being able to claim back the GST.
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Early Registration Bonus Prizes
1. 500 Glow Sticks, valued at $100, or
2. 200 Motivational Wristbands, valued at $100, and
3. Free Highest Fundraiser Prize for Option 1, or
pay only 32.5% (+GST) for Option 1.
The profit is based on your school being able to claim back the GST.
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Early Registration Bonus Prizes
1. 20 Silicon Slap-on fashion watches, valued at $200, or
2. 800 Glow Sticks, valued at $100, or
3. 300 Motivational Wristbands, valued at $150.
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crest-chocolates-25-2
The most profitable chocolate fundraiser at $31.25 profit per carry pack
Early Registration Bonus Prizes include iPads, iPods, Coles Myer Gift Cards, Caltex Fuel Cards, free product and more.
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Please phone our office on 1300 133 022 if you have any questions, would like to pre-register or to order our free Fundraising Information Pack. You can also request the Information Pack at our website by clicking here:
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You can also pre-register at our website by clicking here:
2015 Early Booking Pre Register Button (250x101) (3)

Details on our programs can be found at our main website.
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School Fun Runs and school walk-a-thons. Why do they work?

This is the third in our series of our free school fundraising tips for running a School walk-a-thon and a School Fun Run. We hope they are all useful to you.

A school walk-a-thon or a school fun run is a great fundraising event for several reasons. Firstly, they are a good way to promote health and fitness and provide a great benefit to your school or club. It’s a good profit fundraising idea.

School Fun Run Fun Runs and Walk-a-thons are great school fundraisers

While there are many fundraising activities to choose from, school walk-a-thons and school fun runs are among the best and most fun. They're not as hard to organise as you might think. They are highly-profitable and easy to organise. Years ago, participants would pay on a per km basis when joining walk-a-thon and fun run activities. But these days, things have changed when it comes to how the money in a walk-a-thon or fun run activity is raised.

A school walk-a-thon or school fun run is a great fundraising event for several reasons. Firstly, they are a good way to promote health and fitness. There’s often also a bit of friendly competition among the participants. Organising a walk-a-thon or fun run is also a rewarding experience for everyone. Remember they also are very profitable for your school or sports club.

How are the funds raised in a walk-a-thon or fun run? The participants raise funds by collecting money upfront as a sponsorship donation. Remember school walk-a-thon or school fun run fundraising events were done differently years ago. People would pay $/c per lap or kilometre so that the finalization for the event usually extended to 8 or 10 weeks! Exhausting for everyone concerned! By the students collecting their sponsorships up front, all monies are collected by the organiser prior to the event date. Today most fun runs are the school cross country or a walk-a-thon and are done around the school oval. There are also other activities that are part of the walk-a-thon or fun run event to make the event enjoyable and memorable for all, and also to help participants become motivated throughout the event.

Walk-a-thons and fun runs are effective fundraisers because they are very profitable for both schools and clubs. In fact, when you look at the programs of Australian School and Club Fundraising Specialists (AFR), you can get a 70% profit from a walk-a-thon or fun run. So that means if you want to raise a certain amount of money perhaps to refit a new library, build a new playground, or expand a school building, you may want to take a look at how to plan a walk-a-thon or fun run for your school. Apart from the fact that they are highly profitable, they are also a good way to encourage parents, students and teachers to be physically active.

Walk-a-thons vs. Fun Runs

If you’re wondering how a school walk-a-thon is different to a school fun run, well they're very similar. The main difference is as their names suggest. A walk-a-thon involves walking around the school oval or some other course. Fun runs on the other hand involve running e.g. the school cross country. Both are excellent fundraisers. If you'd like to know which one is better for your school or club, it will depend on how the event is planned and the ideas and thoughts of the planners. From an organization's point of view, it would be a lot easier to organise a fundraising event in line with the schools cross country than another completely separate event.

How School Walk-a-thons and School Fun Runs Work

Basically, a walk-a-thon or fun run work the same way at raising money. Both walk-a-thons and fun runs involve sponsorship. Each participant or supporter will give a certain monetary donation to support the student. It will be a lump sum donation for the participant to complete the entire course. Of course location will dictate timing. It’s very important to select a date when the weather is usually good.

Walk-a-thons and fun runs are great fundraisers and often very effective in getting many students to participate as they are perfect for all ages. It’s an interesting activity where students, teachers, club members, and parents can bond through a common goal. Many schools in Australia have started their own walk-a-thon and fun run fundraising events and it's an interesting event that you can organise for your school. Don't forget sports clubs (kick-a-thon) and child care centres (obstacle-a-thon) can organise the same events - it's a chance for everyone to help their club and get a little more fit at the same time.

Organising fundraising activities like walk-a-thons and fun runs may sound difficult but they're not. Once you've planned and run your first one (especially with the help of Australian School & Club Fundraising), like other schools, you'll run them year after year with AFR.

They also offer various other fundraising programs. They have been running a family owned and operated business since 1995. They are one of the most experienced fundraising businesses in Australia. They're a recognised, nationwide family owned and operated business. Contact them on FREE CALL 1800 657 489 (from a landline) or 07 3279 0140 (from a mobile) and they will answer all of your questions and send information on their fundraising programs. Give them a try - you'll be happy you did!

Free school walk-a-thon ebook

Getting More People to Join Your Walk-a-thon Fundraising Event

This is the second of our free school fundraising tips for running a School walk-a-thon and a School Fun Run. We hope it is informative for you.

Part of your fundraising plan is to find ways to effectively promote the walk-a-thon or fun run. This blog article shows some methods that could help.

School Fun Run Be a winner with a School Fun Run or Walk-a-thon

Getting More People to Join Your school Walk-a-thon Fundraising Event

A school walk-a-thon or school fun run fundraising event is only as successful as the number of participants. More participants means more profit, but promoting the event and offering the right incentive prizes and in turn obtaining a good number of participants can sometimes be quite a challenge for organisers. So how can you get more people to join your fundraising event?

Promoting Your School Walk-a-thon and School Fun Run

Part of your fundraising plan is to find ways to effectively promote the school walk-a-thon or school fun run. You can do so by creating posters and giving out flyers. You can also speak during the school’s assembly to encourage students and teachers to join. Then, they’ll relay your message to others who are willing to help and join the event too.

Since the best way to promote any type of activity, business, or service is to create an online presence, you can start posting ads on your school's web site. You can create a fan page or profile using social media such as Facebook, Twitter and Instagram to promote your school walk-a-thon or school fun run. Don’t forget to include all the important details such as the date, time, and your goals - the amount you'd like to raise and what it will be spent on.

You may also want to send out newsletters to parents and inform them of the upcoming event. Also highlight your goals and the benefit of the walk-a-thon to the school such as where the money raised will be spent. Also invite friends, colleagues, teachers, and family members through e-mail. Encourage them to support the school’s cause and ask them to spread your message to their friends and family.

Present Your Goals

Another important thing when promoting your fundraising event is to give the participants a reason to support the fundraising event. Talk about what your goals are and what you intend to do with the money raised. For instance, the money will be raised to purchase new sporting equipment, refit a new library, purchase a new playground, expand a classroom, or to buy new air-conditioner's for the children. In this way, people will clearly see what your intentions are and why it is important for them to support this event and other fundraising events to come.

Prizes

When promoting the fundraising event, make sure to offer great incentives and prizes. A school walk-a-thon or school fun run can be a rewarding experience and giving the participants great incentives or prizes will encourage them to join the event in the first place and maximize the sponsorships they get. Who knows, they might support every single fundraising activity you have over the next few years?

Offer individual prizes to everyone who obtain sponsorships for your event and also a major prize to your highest fundraiser. The more incentives and prizes you present, the more people will join in supporting your fundraising event.

The best place to hold the prize-giving ceremony is during the school’s assembly. It should be done a few days after the successful walk-a-thon or fun run activity. The kids will really be excited and enthusiastic.

Now here’s another tip. You can ask local businesses to donate a prize as the major prizes. The prize can be for the highest fundraiser or the highest fundraising class. You can include their business name and the prize they've donated in the school newsletter as a "Thank You". It will be good publicity for them and because they are donating the prize, it won’t cost your school anything. How cool is that?

Collecting and organising effective individual rewards can be a major task though. If you’re stuck with available time to organise the individual prizes or you think you have too many tasks to complete and too little help, you can find help from a reliable fundraising business. Australian School and Club Fundraising Specialists offer a wide selection of prizes for individuals and also support materials.

They also offer various other fundraising programs. They have been running a family owned and operated business since 1995. They are one of the most experienced fundraising businesses in Australia. They're a recognised, nationwide family owned and operated business. Contact them on FREE CALL 1800 657 489 (from a landline) or 07 3279 0140 (from a mobile) and they will answer all of your questions and send information on their fundraising programs. Give them a try - you'll be happy you did!

Free school walk-a-thon ebook

How to Develop a School Walk-a-thon and School Fun Run Master Plan

 

This is the first of our free school fundraising tips for running a School Walk-a-thon and a School Fun Run. We hope it is informative for you.

How to Develop a School Walk-a-thon and School Fun Run Master Plan

A School Walk-a-thon and a School Fun Run are two of the most profitable fundraising ideas available for schools. It is also a healthy fundraiser.

Organising and running a school fun run or school walk-a-thon is not as difficult as you might think. Developing a master plan is the key to a successful fundraising event. You may have organised a not-so-successful walk-a-thon or fun run fundraising event before and you've asked yourself, “Where did it go wrong?” Or you may never have organised a school walk-a-thon or school fun run and you’re wondering where to start. Alternatively, you may have organised a successful walk-a-thon or fun run previously and you want to make it even better. Simply, in order for a school walk-a-thon or school fun run to be successful, you need to plan ahead of time.

There are many profitable fundraisers that you can choose from. A walk-a-thon and fun run work well; they’re highly-profitable and easy to organise. They're one of the most effective and interesting fundraising events for your school, and work well for all school aged students. Make sure you put a school walk-a-thon or school fun run on your fundraising ideas list!

To prepare for the much-awaited fundraising event, think about what kind of event you’d like to run. You should also consider the best possible date for the event and the amount of money that you’d like to raise. You should also plan what to do with the funds that are going to be raised. Will it be used for new sports equipment and for the sport travel budget? Will it be used in outfitting a new library? Or is the money going to be used to buy new air conditioners for the students?

Now just like any fundraising event or fundraiser, a school walk-a-thon or school fun run can't be planned in one day. To make it easier to plan have an estimate of the amount of money that you would like to get from the event. From this, you can start working towards your goals.

To help you get started, you need to have volunteers. You will need the help of colleagues or the P&C/P&F committee in planning to ensure your event is a success. Remember that one person shouldn’t be doing all the work; it’s not a one-person show. You need to assign people different tasks. Everybody on the committee should agree on the master plan before it’s implemented. This will also ensure that there won’t be major issues on the day of the event itself.

Choosing the Date

Part of the plan is choosing the best possible date that the school walk-a-thon or school fun run should be held. They should be organised for the time that's best suited for your climate; so naturally your location will dictate the timing. Also make sure that the fundraising event won’t clash with other school activities six weeks before the event. In order to maximize your profit, you need the full commitment of participants, organisers and teachers for this fundraiser.

Recruiting Volunteers and Delegating Tasks

This type of event can’t be organised by a single person. You need to create a committee to assist you in handling the planning and implementing. To do this, you need to find volunteers who are committed to make the fundraising event and fundraiser successful. You can ask parents and teachers to volunteer. To recruit volunteers, promote the event and discuss the benefits of organising a walk-a-thon and fun run for the school and where the money that’s going to be raised should be used. Also discuss the benefits of the walk-a-thon or fun run; it doesn’t only promote fitness but is also a great way to build school spirit. Advising possible volunteers that you only need them for this event will also ensure more support as volunteers understand that they're only commitment is to the walk-a-thon or fun run and not a full time commitment throughout the remainder of the year.

Paperwork and Prizes

Organising prize incentives for the winners may be time consuming as well. If you and your team don’t have the precious time required to do this job well, you can choose to use a service provider to help organise paperwork and prize incentives for the event.

Australian School and Club Fundraising Specialists (AFR) are one of Australia’s most experienced fundraising businesses. They offer various programs for all types of groups to raise funds. They’ve been in the business of helping schools and groups fundraise since 1995 and their My School Walk or Run For Fun school walk-a-thon or school fun run fundraiser has been assisting schools raise much needed funds since 1999. Let AFR organise the perfect walk-a-thon or  fun run for your school with an extremely high percentage of profit guaranteed. They're a recognised, nationwide family owned and operated business. Contact them on FREE CALL 1800 657 489 (from a landline) or 07 3279 0140 (from a mobile) and they will answer all of your questions and send information on their fundraising programs. If you've planned a date, you can start the process by booking online by clicking here.

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My School Walk or Run for Fun Customer Feedback

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“Extremely professional and very easy to run. Great fundraiser for very little effort. Easy to do with minimal volunteers.” C. Jacobsen

“Well that was certainly an easy fundraiser! I'm extremely pleased with the support and speed of service we have received from Australian Fundraising. I was amazed that I could put the prize request in on a Friday and have the prizes by Tuesday! Thank you for making my job easier”. C. Walbutton

"What a great fundraiser! Our school currently has 240 children and we managed to raise $7500 from our recent walk-a-thon. That was $1800 more than our previous year’s fun run.  The prizes were fantastic and definitely gave the children incentive.  Not only was it a fun and healthy activity on the day it also greatly benefited our school.  We received great support from the team at Australian Fundraising Specialists.  We would definitely recommend this fundraiser".  A. Water State School P&C

“Our program was awesome once the rain eased up and all fun run options - wrist bands, water, sorted prizes also delivered quickly were successful. Parents responded well and the students enjoyed contributing to school resources.” M. Felton

"Fundraising was made very easy with the help of Australian School and Club Fundraising Specialists. Our school managed to raise approximately $12,000 net. The prizes were of excellent quality and the children had plenty to choose from.  From the P&C’s perspective, the computer program made the collation of monies and prizes very simple. When the prizes arrived (on time) the order was exactly as ordered". M. Westerman

"On behalf of the Southern Cross Catholic School Parents & Friends Association I would like to thank you for your generous support of our  inaugural Riverway Walk.  The event was a great success with almost $33,000 having being raised, exceeding our wildest expectations. We have been amazed by the level of support for this event and the positive feedback. While the children did a tremendous job in seeking sponsorship from friends, relatives and neighbours, your contribution toward incentive prizes for the event certainly helped to keep them focused".   K. Clarke

“Extremely professional and very easy to run. Great fundraiser for very little effort. Easy to do with minimal volunteers.” C. Jacobsen

“Fantastic opportunity to encourage students to be active and healthy while raising a lot of money to purchase resources to help their education.” K. Eakin

“The whole process allowed for an easy and exciting way to raise funds for our club.” C. Deviny

“Ran very smoothly, no problems at all. Prizes delivered promptly. Will be doing this again in 2013 for sure!” T. Parker

“Our program was awesome once the rain eased up and all fun run options - water, sorted prizes also delivered quickly were successful. Parents responded well and the students enjoyed contributing to school resources.” M. Felton